© Images: Microsoft
Excel 2016 Shortcuts Keyboard. 1 Frequently used shortcuts. When a ribbon tab is selected, these keys navigate up or down the tab group.In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.
- A clear list of over 200 Excel shortcuts for both Windows and Mac, side-by-side. Windows shortcuts in dark gray on the left, Mac shortcuts in white on the right.
- Steps to Create a Drop-Down List in MS Excel 2016: Step 1: In the image below you can see that I have prepared an Excel sheet which contains Sr no., Name and City columns. Now I want to create a drop-down list for the City column.
- Finally, some Excel shortcuts are just plain different on a Mac. For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. For a complete list of Windows and Mac shortcuts, see our side-by-side list.
- Excel Drop Down List Method #1 (quickest): Enter Your Menu Options Manually. OK, enough of the introduction – let's create a drop down menu in Excel! If you have a fixed list of values that you want to choose from, you can enter them manually into the 'Source:' box when you change the Validation options.
An Excel drop down list or dropdown menu can make it easier for the average Microsoft Excel user to enter data on a worksheet or workbook. Using a drop down menu in web forms, surveys, or polls can limit the entry choices for a selected cell, speeding data entry and reducing data entry error. In this Excel tip, we'll show you a quick and easy way to create a dropdown list or drop down menu using the spreadsheet application's Data Validation feature.
You need only two things: A list and a data entry cell. Figure A shows a simple drop down list in an Excel sheet. You can work with your own data or download the demonstration .xlsx and .xls files.
Figure A
© Provided by TechRepublicTo add the drop down list in our example to an Excel sheet, do the following:
- Create the data validation list in cells A1:A4. Similarly, you can enter the items in a single row, such as A1:D1.
- Select cell E4. (You can position the drop down list in most any cell or even multiple cells.)
- Choose Data Validation from the Data ribbon menu.
- Choose List from the Allow option's drop down list. (See, they're everywhere.)
- Click the Source control box and drag the cursor to highlight the cells A1:A4. Alternately, simply enter the reference (=$A$1:$A$4).
- Make sure the In-cell dropdown option is checked. If you uncheck this option, Excel still forces users to enter only list values (A1:A4), but it won't present a drop down list.
- Click OK.
SEE: How to create a drop-down list in Google Sheets (TechRepublic)
You can add the drop down list to multiple Excel cells. Select the range of data input cells (step 2) instead of a single Excel cell. It even works for noncontiguous Excel cells. Hold down the Shift key while you click the appropriate Excel cells.
A few quick notes:
- You can only see the drop down box if you click on the Excel cell used for data entry.
- Your users can now only choose one of the options in the drop down. If they try to enter their own data, then they'll receive an error message.
- You can copy-and-paste this drop down cell to any other Excel cells in your spreadsheet, and you can create as many different drop downs like this as you'd like.
SEE: 10 Excel time-savers you might not know about (free PDF) (TechRepublic)
A Microsoft Excel bonus tip
This Excel tip is featured in the free PDF 30 things you should never do in Microsoft Office.
Rely on multiple links
Links between two Excel workbooks are common and useful. But multiple links where values in workbook1 depend on values in workbook2, which links to workbook3, and so on, are hard to manage and unstable. Users forget to close files, and sometimes they even move them. If you're the only person working with those linked Excel workbooks, you might not run into trouble, but if other users are reviewing and modifying them, you're asking for trouble. If you truly need that much linking, you might consider a new design.
Get more Excel tips
Read 56 Excel tips every user should master and the tutorials on how to add a condition to a drop down list in Excel, how to add color to a drop down list in Excel, how to create an Excel drop down list from another tab, how to change an Excel conditional formatting on the fly and how to combine Excel's VLOOKUP() function with a combo box for enhanced searching. Also, check out this free PDF download: 13 handy Excel data entry shortcuts.
A drop-down list means that one cell includes several values. When the user clicks the arrow on the right, a certain scroll appears. He can choose a specific one.
A drop-down list is a very handy Excel tool for checking the entered data. The following features of drop-down lists allow you to increase the convenience of data handling: data substitution, displaying data from another sheet or file, the presence of the search and dependency function.
Creating a drop-down list
Path: the «DATA» menu – the «Data Validation» tool – the «Settings» tab. The data type – «List».
Excel 2016 Shortcuts Keyboard. 1 Frequently used shortcuts. When a ribbon tab is selected, these keys navigate up or down the tab group.In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.
- A clear list of over 200 Excel shortcuts for both Windows and Mac, side-by-side. Windows shortcuts in dark gray on the left, Mac shortcuts in white on the right.
- Steps to Create a Drop-Down List in MS Excel 2016: Step 1: In the image below you can see that I have prepared an Excel sheet which contains Sr no., Name and City columns. Now I want to create a drop-down list for the City column.
- Finally, some Excel shortcuts are just plain different on a Mac. For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. For a complete list of Windows and Mac shortcuts, see our side-by-side list.
- Excel Drop Down List Method #1 (quickest): Enter Your Menu Options Manually. OK, enough of the introduction – let's create a drop down menu in Excel! If you have a fixed list of values that you want to choose from, you can enter them manually into the 'Source:' box when you change the Validation options.
An Excel drop down list or dropdown menu can make it easier for the average Microsoft Excel user to enter data on a worksheet or workbook. Using a drop down menu in web forms, surveys, or polls can limit the entry choices for a selected cell, speeding data entry and reducing data entry error. In this Excel tip, we'll show you a quick and easy way to create a dropdown list or drop down menu using the spreadsheet application's Data Validation feature.
You need only two things: A list and a data entry cell. Figure A shows a simple drop down list in an Excel sheet. You can work with your own data or download the demonstration .xlsx and .xls files.
Figure A
© Provided by TechRepublicTo add the drop down list in our example to an Excel sheet, do the following:
- Create the data validation list in cells A1:A4. Similarly, you can enter the items in a single row, such as A1:D1.
- Select cell E4. (You can position the drop down list in most any cell or even multiple cells.)
- Choose Data Validation from the Data ribbon menu.
- Choose List from the Allow option's drop down list. (See, they're everywhere.)
- Click the Source control box and drag the cursor to highlight the cells A1:A4. Alternately, simply enter the reference (=$A$1:$A$4).
- Make sure the In-cell dropdown option is checked. If you uncheck this option, Excel still forces users to enter only list values (A1:A4), but it won't present a drop down list.
- Click OK.
SEE: How to create a drop-down list in Google Sheets (TechRepublic)
You can add the drop down list to multiple Excel cells. Select the range of data input cells (step 2) instead of a single Excel cell. It even works for noncontiguous Excel cells. Hold down the Shift key while you click the appropriate Excel cells.
A few quick notes:
- You can only see the drop down box if you click on the Excel cell used for data entry.
- Your users can now only choose one of the options in the drop down. If they try to enter their own data, then they'll receive an error message.
- You can copy-and-paste this drop down cell to any other Excel cells in your spreadsheet, and you can create as many different drop downs like this as you'd like.
SEE: 10 Excel time-savers you might not know about (free PDF) (TechRepublic)
A Microsoft Excel bonus tip
This Excel tip is featured in the free PDF 30 things you should never do in Microsoft Office.
Rely on multiple links
Links between two Excel workbooks are common and useful. But multiple links where values in workbook1 depend on values in workbook2, which links to workbook3, and so on, are hard to manage and unstable. Users forget to close files, and sometimes they even move them. If you're the only person working with those linked Excel workbooks, you might not run into trouble, but if other users are reviewing and modifying them, you're asking for trouble. If you truly need that much linking, you might consider a new design.
Get more Excel tips
Read 56 Excel tips every user should master and the tutorials on how to add a condition to a drop down list in Excel, how to add color to a drop down list in Excel, how to create an Excel drop down list from another tab, how to change an Excel conditional formatting on the fly and how to combine Excel's VLOOKUP() function with a combo box for enhanced searching. Also, check out this free PDF download: 13 handy Excel data entry shortcuts.
A drop-down list means that one cell includes several values. When the user clicks the arrow on the right, a certain scroll appears. He can choose a specific one.
A drop-down list is a very handy Excel tool for checking the entered data. The following features of drop-down lists allow you to increase the convenience of data handling: data substitution, displaying data from another sheet or file, the presence of the search and dependency function.
Creating a drop-down list
Path: the «DATA» menu – the «Data Validation» tool – the «Settings» tab. The data type – «List».
You can enter the values from which the drop-down list will consist, in different ways:
- Manually through the «Comma» in the «Source:» field.
- Enter the values in advance. Specify a range of cells with a list as a source.
- Assign a name for a range of values and enter the name in the «Source:» field.
Any of the mentioned options will give the same result.
Drop-down list with data lookup in Excel
It is necessary to make a drop-down list with values from the dynamic range. If changes are made to the available range (data are added or deleted), they are automatically reflected in the drop-down list.
- Highlight the range for the drop-down list. Find the «Format As Table» tool in the main menu.
- The styles will open. Choose any of them. For solving our task, design does not matter. The presence of the header is important. In our example, the header is cell A1 with the word «Trees». That is, you need to select a table style with a header row. You'll get the following range:
- Put the cursor on the cell where the drop-down list will be located. Open the parameters of the «Data Validation» tool (the path is described above). In the «Source:» field, write the following function:
Let's test it. Here is our table with a list on one sheet:
Add the new value «Spruce» to the table.
Now delete the «Birch» value.
The 'smart table', which easily 'expands' and changes, has helped us to perform our task.
Keyboard Shortcut For Drop Down Box Excel 2016 Mac Os
Now let's make it possible to enter new values directly into the cell with this list and have data automatically added to the range.
- Form a named range. Path: «FORMULAS» - «Define Name» - «New Name». Enter a unique name for the range and press OK.
- Create a drop-down list in any cell. You already know how to do this. Source – name range: =trees.
- Clear the following check boxes: «Error Alert», «Show error alert invalid data entered». If you do not do this, Excel will not allow you to enter new values.
- Launch the Visual Basic Editor. To do this, right-click on the name of the sheet and go to the «View Code» tab. Alternatively, press Alt + F11 simultaneously. Copy the code (just insert your parameters).
- Save it, setting the «Excel Macro-Enabled Workbook» file type.
Private Sub Worksheet_Change(ByVal Target As Range)
Dim lReply As Long
If Target.Cells.Count > 1 Then Exit Sub
If Target.Address = '$C$2'Then
If IsEmpty(Target) Then Exit Sub
If WorksheetFunction.CountIf(Range('trees'), Target) = 0 Then
lReply = MsgBox('Add entered name ' & _
Target & ' in the drop-down list?', vbYesNo + vbQuestion)
If lReply = vbYes Then
Range('trees').Cells(Range('trees').Rows.Count + 1, 1) = Target
End If
End If
End If
End Sub
When you enter a new name in the empty cell of the drop-down list, the following message will appear: «Add entered name Baobab?».
Click «OK» and one more row with the «Baobab» value will be added.
Excel drop-down list with data from another sheet / file
Keyboard Shortcut For Drop Down Box Excel 2016 Macros
When the values for the drop-down list are located on another sheet or in another workbook, the standard method does not work. You can solve the problem with the help of the =INDIRECT() function: it will form the correct link to an external source of information.
- Activate the cell where we want to put the drop-down menu.
- Open the Data Validation options. In the «Source:» field, enter the following formula:
The name of the file from which the information for the list is taken is enclosed in square brackets. This file must be opened. Fujita air conditioner remote manuals. If the book with the desired values is stored in a different folder, you need to specify the path completely.
How to create dependent drop-down lists
Drop Down Box Excel 2010
Take three named ranges:
It is an indispensable prerequisite. Above you can see how to turn a normal scroll in a named range (using the «Name Manager»). Remember that the name cannot contain spaces or punctuation.
- Create the first drop-down list, which will include the names of the ranges.
- Having placed the cursor on the «Source:» field, go to the sheet and select the required cells alternately.
- Now create the second drop-down menu. It should reflect those words that correspond to the name chosen in the first scroll. If the «Trees», then «Linden», «Maple», etc. should correspond to it. Enter the following function: =INDIRECT(А1) in the «Source:» field. A1 is a cell with the first range.
Selecting multiple values from a drop-down list in Excel
Sometimes, you need to select several items from the drop-down list. Let's consider the ways of performing this task.
- Create a standard ComboBox using the «Data Validation» tool. Add a ready-made macro to the sheet module. The way how to do this is described above. With its help, the selected values will be added to the right of the drop-down menu.
- For the selected values to be shown from below, insert another code for processing.
- For the selected values to be displayed in the same cell separated by any punctuation mark, apply this module.
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Not Intersect(Target, Range('E2:E9')) Is Nothing And Target.Cells.Count = 1 Then
Application.EnableEvents = False
If Len(Target.Offset(0, 1)) = 0 Then
Target.Offset(0, 1) = Target
Else
Target.End(xlToRight).Offset(0, 1) = Target
End If
Target.ClearContents
Application.EnableEvents = True
End If
End Sub
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Not Intersect(Target, Range('H2:K2')) Is Nothing And Target.Cells.Count = 1 Then
Application.EnableEvents = False
If Len(Target.Offset(1, 0)) = 0 Then
Target.Offset(1, 0) = Target
Else
Target.End(xlDown).Offset(1, 0) = Target
End If
Target.ClearContents
Application.EnableEvents = True
End If
End Sub
Keyboard Shortcut For Drop Down Box Excel 2016 Macro
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Not Intersect(Target, Range('C2:C5')) Is Nothing And Target.Cells.Count = 1 Then
Application.EnableEvents = False
newVal = Target
Application.Undo
oldval = Target
If Len(oldval) <> 0 And oldval <> newVal Then
Target = Target & ',' & newVal
Else
Target = newVal
End If
If Len(newVal) = 0 Then Target.ClearContents
Application.EnableEvents = True
End If
End Sub
Do not forget to change the ranges to 'your own' ones. Create scroll in the classical way. The rest of the work will be done by macros.
Searchable drop-down list in Excel
Keyboard Shortcut For Drop Down List In Excel
- On the «DEVELOPER» tab find the «Insert» tool – «ActiveX». Here you need the button «Combo Box (ActiveX Control)» (focus your attention on the tooltips).
- Click on the icon – «Design Mode» becomes active. Draw a small rectangle (the place of the future scroll) with a cursor that transforms to a 'cross'.
- Click «Properties» to open a Combobox1 of settings.
- Enter the range in the ListFillRange row (manually). The cell where the selected value will be displayed can be changed in the LinkedCell row. Changing of the font and size can be done in Font row.
Create Drop Down Box Excel
When you enter the first letters from the keyboard, the appropriate items are displayed. These are not all the pleasant moments of this instrument. Here you can customize the visual representation of information, specify two columns at once as a source.